Children Education Allowance (CEA) Form PDF Download
Reimbursement of CEA Forms
Reimbursement of CEA forms are given below.
Claim for the Financial Year
I hereby apply for the reimbursement of Children Education Allowance for my child/children and relevant particulars are furnished below:-
| 1. | Name of the Employee | : | |
| 2. | P.F. No./Employee No. | : | |
| 3. | Designation | : | |
| 4. | Office & Bill Unit No. | : | |
| 5. | Name of Spouse | : | |
| 6. | If spouse is employed, State whether in Central Govt., PSU, State Govt. (give details) |
: | |
| 7. | Designation, Office & B.U. No. of spouse , if spouse is employed in Railway: |
Details of all the children of the employee:
| Sl. No. | Sequence | Name | DOB | Age |
| 1. | 1st Child | |||
| 2. | 2nd Child | |||
| 3. | 3rd Child |
- Details of all the children for whom CEA/Hostel Subsidy claimed:
| Sl. No. | Sequence | Name | DOB | Age |
| 1. | ||||
| 2. |
- Academic year, Name of School/Residential School and Class in which children studied:
| 1st Child | 2nd Child |
- Distance of Hostel of child from residence of employee ( in case Hostel Subsidy is claimed)…..
12. Amount of CEA / Hostel Subsidy already received up to previous quarter:___…
13. The Academic year for which CEA /Hostel Subsidy is applied now: ..
14. (a) Whether the child for whom the CEA is applied for is a disabled child: YES/NO
(b) If yes, indicate the nature of disability:
(c) Date of disability certificate.
(d) Indicate the percentage of disability:
15. Whether the Bonafide certificate from Head of Institution has been attached : Yes/No.
16. For Hostel Subsidy, the Bonafide certificate from mentioning the amount is attached: Yes/No - If Yes at Item No. 16, Amount claimed for Hostel Subsidy:……………….
18. (i) Certified that the fee / amount indicate above had actually been paid by me.
(ii)Certified that my wife / husband is/ is not a Central Government Servant.
(iii)Certified that my husband / wife Sri/ Smt:………………………… is presently working
as : ……………………… in …………………..and that he/she shall not apply / has not applied for the Children Education Allowance for the child mentioned above.
(iv) Certified that I or my wife / husband has not claimed this re-imbursement from any other source and will not claim the same in future.
17 Certified that my child in respect of whom reimbursement of Children Education Allowance is applied is studying in the School / Jr. College which is recognized and affiliated to Board of Education / University. - The information furnished above are complete and correct and I have not suppressed any relevant information. In the event of any change in the particulars given above which affect my eligibility for reimbursement of Children Education Allowance, I undertake to intimate the same promptly and also to refund excess payments if any made. Further, I am aware that if at any stage the information/documents furnished above is found to be false, I am liable for disciplinary action.
Signature:
Name:
Design & Station
Working Under:
Date:
The family composition of the claimant has been verified from the official records such as Pass Declaration / Register etc and found correct.
Date:
Signature of Sr. Subordinate
With office seal and stamp
FOR OFFICE USE ONLY
| Sl. No. | Name of staff | P.F.No. | CEA Amount | Hostel Subisdy Amount if any | Total |
Sl. No. Name of staff P.F.No. CEA Amount Hostel Subisdy Amount if any Total
Forwarded to : Sr.DFM / CKP for vetting and early return.
Bill Clerk / OS
Bill Compiling Officer
Annexure ‘B’
Bonafide Certificate From the Head of Institution / School
This is to certify that Master/ Baby /Mr./ Miss …………………………Roll no…………………. Admission No……………………son of Sri/ Smt…………………………is a bonafide student of this school and studied in Class……….……. during the financial year ………………………….. and as per School records his/her date of birth is ………………….………………. in words ………………………This is to also certify that the above named child had studied in this school in the previous academic year………………………….
He / She bears a good moral character.
** During the year Master/Baby/Mr./Miss……………………………had resided in the residential complex (Hostel) of the school and paid an amount of Rs………..…………….. toward boarding and lodging in the residential complex.
This Institution / School is affiliated recognized by ………………………………and the affiliation/recognition Number is……………………
Dated:
Place:
Signature Head of the Institution / School
(with Stamp and seal)
**(Strike out it is not applicable)
| 1 | Download Reimbursement Application Form | Click Here |
| 2 | Format of Single Girl Child Affidavit | Click Here |
| 3 | Format Service Certificate for State Govt Employees | Click Here |
| 4 | Format Service Certificate for Central Govt Employees | Click Here |
| 6 | Self Declaration for the Distance between School and Residence | Click Here |
Children Education Allowance and Hostel Subsidy to Railway Employees – Orders issued – Click Here
Procedure for Children Education Allowance
Children Education Allowance is one of the greatest and valuable concession for Central Government employees implemented as per the recommendations of 6th pay commission with effect from 1.9.2008. This allowance is paid for taking more care on education of children. CEA and HS will be paid for school going children from nursery to 12th class. The amount of CEA and HS will be double for differently-abled children.
Rate Chart of Children Education Allowance for first child and second child
The revised rates of Children Education Allowance and Hostel Subsidy as per 7th CPC is given in the below table
| Children Education Allowance | Monthly | Yearly |
| 1st child | Rs. 2,250 | Rs. 27,000 |
| 2nd child | Rs. 2,250 | Rs. 27,000 |
| Hostel Subsidy | ||
| 1st child | Rs. 6,750 | Rs. 81,000 |
| 2nd child | Rs. 6,750 | Rs. 81,000 |
The rates of Children Education Allowance and Hostel Subsidy shall increase by 25% whenever the DA increases by 50%
CEA Reimbursement Procedure
Children Education Allowance Scheme is a reimbursement scheme. Reimbursement should be done just once a year, after completion of the academic year. The maximum reimbursement amount of CEA is now Rs. 27000 per year per child and the maximum reimbursement amount of HS is now Rs. 81000 per year per child.
7th CPC simplified the procedure for reimbursement. No need to submit bills, receipts, vouchers, and invoices for reimbursement. Bonafide certificate of children from the head of the institution is enough for reimbursement.
Model Format of Bonafide Certificate
The reimbursement application shall contain a bonafide certificate from the school to ensure that the child has studied in the previous academic year and also mention the amount of expenditure incurred.
For Hostel Subsidy, the same bonafide certificate should mention the amount of expenditure incurred by the Government employees towards lodging and boarding in the residential complex.
7th CPC Children Education Allowance – Reimbursement of CEA – How to apply?
Children Education Allowance and Hostel Subsidy
(Reimbursement of Tuition Fee – Educational Assistance to the wards of Central Government Employees
Children Education Allowance: CEA is paid to government employees to take care of schooling and hostel requirements of their children. The rates of CEA are double for a differently abled child.
Recommendations of 7th Central Pay Commission and Govt Decision on Children Education Allowance
7th CPC Children Education Allowance : One of the most anticipated hike in this allowance by Central Government employees, but 7th Pay Commission has recommended the allowance would continue as CEA Rs.2250 pm per child and Hostel subsidy Rs.6750 pm per child. And the allowance will continue to be double for differently abled children. And the commission has strongly object to extend the allowance beyond Class XII.
The commission also recommended that the simplification of procedure for reimbursement. For CEA, a certificate from the head of institution where the ward of government employee studies should be sufficient for this purpose. The certificate should confirm that the child studied in the school during the previous academic year.
Rate of Children Education Allowance (CEA) has been increased from Rs.1500 per month / child (max. 2) to Rs.2250 per month / child (max.2). Hostel Subsidy will also go up from Rs.4500 per month to Rs.6750 per month. Annual amount of CEA for the academic year 2017-18 will be 24750 and Hostel Subsidy will be 74250
Children Education Allowance – An Overview: The Children Education allowance was introduced w.e.f. 1-9-2008 on the basis of the recommendation of 6th CPC. In the background of escalation of school fees, and other expenses connected with education of Children, the present scheme has been a big relief for the Government employees.Presently the allowance is admissible for two children, for studying in a recognized school up to XII standard. The maximum ceiling is stipulated at Rs.18000/- since this allowance had been hiked by 50% because of the DA component in salary having been crossed 100% on 1.1.2014. We suggest doubling of this allowance and increasing the same by 50 % whenever the DA crosses over by 50%
The insistence of receipt for each and every expense to claim the allowance is a cumbersome procedure, which serves no purpose at all. In order to avoid a probable misuse, the employer may be asked to produce an affidavit to the effect this child/children were bonafide student of the school. The production of receipt may be dispensed with.
We also suggest that the scheme may be extended to cover children studying for Graduate/Post Graduate and Professional courses. This suggestion is being made in view of the huge expenses involved for the children’s higher studies, especially in the background of the Government with… from “higher education sector and allowing private institutions to come up and extract exorbitant changes for … courses. Since the quantum of allowance is fixed with a ceiling on maximum, our suggestion … increase the coverage.
7th CPC Children Education Allowance and Hostel Subsidy
Children Education Allowance: CEA is paid to government employees to take care of schooling and hostel requirements of their children. The rates of CEA are double for a differently abled child.
Recommendations of 7th Central Pay Commission and Govt Decision on Children Education Allowance
7th CPC Children Education Allowance : One of the most anticipated hike in this allowance by Central Government employees, but 7th Pay Commission has recommended the allowance would continue as CEA Rs.2250 pm per child and Hostel subsidy Rs.6750 pm per child. And the allowance will continue to be double for differently abled children. And the commission has strongly object to extend the allowance beyond Class XII.
The commission also recommended that the simplification of procedure for reimbursement. For CEA, a certificate from the head of institution where the ward of government employee studies should be sufficient for this purpose. The certificate should confirm that the child studied in the school during the previous academic year.
Rate of Children Education Allowance (CEA) has been increased from Rs.1500 per month / child (max. 2) to Rs.2250 per month / child (max.2). Hostel Subsidy will also go up from Rs.4500 per month to Rs.6750 per month. Annual amount of CEA for the academic year 2017-18 will be 24750 and Hostel Subsidy will be 74250
Children Education Allowance – An Overview: The Children Education allowance was introduced w.e.f. 1-9-2008 on the basis of the recommendation of 6th CPC. In the background of escalation of school fees, and other expenses connected with education of Children, the present scheme has been a big relief for the Government employees.Presently the allowance is admissible for two children, for studying in a recognized school upto XII standard. The maximum ceiling is stipulated at Rs.18000/- since this allowance had been hiked by 50% because of the DA component in salary having been crossed 100% on 1.1.2014. We suggest doubling of this allowance and increasing the same by 50 % whenever the DA crosses over by 50%
The insistence of receipt for each and every expense to claim the allowance is a cumbersome procedure, which serves no purpose at all. In order to avoid a probable misuse, the employer may be asked to produce an affidavit to the effect this child/children were bonafide student of the school. The production of receipt may be dispensed with.
We also suggest that the scheme may be extended to cover children studying for Graduate/Post Graduate and Professional courses. This suggestion is being made in view of the huge expenses involved for the children’s higher studies, especially in the background of the Government with… from “higher education sector and allowing private institutions to come up and extract exorbitant changes for … courses. Since the quantum of allowance is fixed with a ceiling on maximum, our suggestion … increase the coverage.
Children Education Allowance and Hostel Subsidy Similarity and Difference
Children Education Allowance, Children Education Allowance for Divyang and Hostel Subsidy: Similarity and Difference
| Children Education Allowance (CEA w.e.f.01.07.2017) | |
| Class | Nursery to 12th class.(2 classes prior to 1st class irrespective of nomenclature) Diploma-Polytechnic / ITI / Engineering for initial 2 years after 10th |
| Eligibility | Only for 2 eldest surviving children Exception:1) The second child birth results in twins / multiple birth 2) First instance of failure of sterilization operation after second child. |
| When to claim | Once in a year after completion of financial year (April-March) in the month of April |
| Correspondence or Distance Learning | Yes |
| Recognized school | Yes |
| Both Employees | If wife and husband both are a Government employees only one can claim CEA / Hostel Subsidy |
| Amount of Reimbursement Irrespective of actual expenses | Rs.2,250/- per month (Fixed) (Rs.27,000 per year) |
| Age Limit | Min: No age limit Max: 20 years or till time of passing 12th whichever is earlier |
| Distance of Institution Residence of Govt. Servant from Hostel | Not applicable |
| Required document for claiming of CEA or Hostel Subsidy | 1) Certificate from the Head of the Institution confirming that the child studied in the school in the previous academic year |
| 2) Self attested copy of the Report card | |
| 3)Self attested Fee receipts (including e-receipts) indicating that the fee deposited for the entire academic year | |
| Dies-Non period | Not eligible |
| Suspension or leave (including EOL) | Eligible |
| Day-boarding | Allowed |
| Child Pass | Passed in one school and admitted in the same class in another school is not allowed |
| Child failed | Shall not be stopped |
| If Government .Servant dies | If spouse is not an employee, Payable to the children till such time the employee would have actually received the same. The payment shall be made by the office in which the Government servant was working prior to his death. |
| On Retirement or removal dismissal / discharge from service | Admissible till the end of the academic year in which the Government servant ceases to be in service |
| Children Education Allowance (CEA) for Divyaang | |
| Class | Nursery to 12th class.(2 classes prior to 1st class irrespective of nomenclature) Diploma-Polytechnic / ITI / Engineering for initial 2 years after 10th |
| Eligibility | Only for 2 eldest surviving children Exception:1) The second child birth results in twins / multiple birth 2) First instance of failure of sterilization operation after second child. |
| When to claim | Once in a year after completion of financial year (April-March) in the month of April |
| Correspondence or Distance Learning | Yes |
| Recognized school | Recognized or not |
| Both Employees | If wife and husband both are a Government employees only one can claim CEA / Hostel Subsidy |
| Amount of Reimbursement Irrespective of actual expenses | Rs.4,500 for month (Fixed) (Rs.54,000 per year) |
| Age Limit | Min: No age limit; Max: 22 years |
| Distance of Institution Residence of Govt. Servant from Hostel | Not applicable |
| Required document for claiming of CEA or Hostel Subsidy | 1) Certificate from the Head of the Institution confirming that the child studied in the school in the previous academic year |
| 2) Self attested copy of the Report card | |
| 3) Self attested Fee receipts (including e-receipts) indicating that the fee deposited for the entire academic year | |
| Dies-Non period | Not eligible |
| Suspension or leave (including EOL) | Eligible |
| Day-boarding | Allowed |
| Child Pass | Passed in one school and admitted in the same class in another school is not allowed |
| Child failed | Shall not be stopped |
| If Government .Servant dies | If spouse is not an employee, Payable to the children till such time the employee would have actually received the same. The payment shall be made by the office in which the Government servant was working prior to his death. |
| On Retirement or removal dismissal / discharge from service | Admissible till the end of the academic year in which the Government servant ceases to be in service |
| Hostel Subsidy | |
| Class | Nursery to 12th class.(2 classes prior to 1st class irrespective of nomenclature) Diploma-Polytechnic / ITI / Engineering for initial 2 years after 10th |
| Eligibility | Only for 2 eldest surviving children Exception:1) The second child birth results in twins / multiple birth 2) First instance of failure of sterilization operation after second child. |
| When to claim | Once in a year after completion of financial year (April-March) in the month of April |
| Correspondence or Distance Learning | No |
| Recognized school | Yes |
| Both Employees | If wife and husband both are a Government employees only one can claim CEA / Hostel Subsidy |
| Amount of Reimbursement Irrespective of actual expenses | Boarding or lodging Expenditure or Rs.6,750/- whichever is lower (Rs.81,000 per year) |
| Age Limit | Min: No age limit Max: 20 years or till time of passing 12th whichever is earlier |
| Distance of Institution Residence of Govt. Servant from Hostel | Institution located at least 50 kilometers from the residence of the Government servant |
| Required document for claiming of CEA or Hostel Subsidy | 1) Certificate from the Head of the Institution confirming that the child studied in the school in the previous academic year |
| The certificate should mention the amount of expenditure incurred towards lodging and boarding in the residential complex. | |
| 2) Self attested copy of the Report card Original Fee receipts (e-receipts) indicating the amount of expenditure toward lodging and boarding in the residential complex | |
| Dies-Non period | Not eligible |
| Suspension or leave (including EOL) | Eligible |
| Day-boarding | Not allowed |
| Child Pass | Passed in one school and admitted in the same class in another school is not allowed |
| Child failed | Shall not be stopped |
| If Government .Servant dies | If spouse is not an employee, Payable to the children till such time the employee would have actually received the same. The payment shall be made by the office in which the Government servant was working prior to his death. |
| On Retirement or removal dismissal / discharge from service | Admissible till the end of the academic year in which the Government servant ceases to be in service |
Note: The Hostel Subsidy and CEA can be claimed concurrently. (Rs. 27,000+Rs. 81,000)
K.Chiranjeevi, OS/Sr.DPO/O/BZA
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Tuition Fee reimbursement Form PDF | Tuition Fee reimbursement Form for Central Government Employees | Children Education Allowance (CEA) Form PDF Download